Health & safety software for UK facilities teams

Every building'shealth & safety —finally under control

You're the one who has to prove it's all in order — every building, every contractor on site, the assessments coming due. Safetegrity puts risk assessments, documents, incidents, permits and contractors in one place, so you're audit-ready without living in spreadsheets or sitting through a sales call.

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Safetegrity

Tuesday, 29 September 2026 · Kingsway Facilities

Example data
0

Compliance Score

↑ Good standing

Documents

96%

23/24 approved & in date

↑ 4 pts vs last month

Risk Assessments

93%

13/14 approved & in date

↑ 6 pts vs last month

Incidents

100%

60/60 closed out

— no change vs last month

Contractors

100%

7/7 not expired

↑ 14 pts vs last month

DocumentsCompliant
Total (live)24
Approved23
Pending Approval1
Expiring Soon0
Risk AssessmentsCompliant
Total (live)14
Approved13
Pending Review1
Expiring / Expired0
IncidentsCompliant
Open0
Closed60
Investigating0
Critical open0
ContractorsCompliant
Total7
Active3
Expiring / Pending0
Inactive0
Audits & InspectionsCompliant
Due today2
Overdue0
Missed (30d)0
Open actions0

My dashboard

1

Pillar scores — current

DocumentsRiskIncidentsContractorsInspections0%50%100%

As of 29/09/2026, 09:13

Why facilities managers switch to Safetegrity

One system

Risk, documents, incidents, permits and contractors in one place — not five spreadsheets and an inbox you can't trust.

Audit-ready

Every action date-stamped with a full trail, so you can prove compliance the moment an inspector walks in.

Incidents Reported

Anyone on site logs an incident by QR code, no login — straight into your register while you get on with your day.

Nothing slips

Automatic expiry and review reminders mean a lapsed contractor cert or overdue assessment never lands on you.

WHAT SAFETEGRITY DOES

Know what's happening. Follow it through. Prove what changed.

From the first report on the floor to the compliance score in the boardroom — every step handled in one place, by you, without the spreadsheets.

01 / 07

Document Management

Every policy current — and proof your team has read it

Draft your policies and procedures in one place, route them for approval, and get a signed record of who's read and understood the current version — so 'did everyone see the new fire policy?' is never a guess.

  • Structured editor with AI-assisted drafting and automatic version history
  • Read & understood tracking — who acknowledged which version, and when
  • One-click branded, audit-ready PDFs and scheduled review reminders
Explore Document Management

Document Details

Kingsway Facilities H&S PolicyDOC-0001Pending ApprovalPolicy

v1 · Sarah Mitchell · Facilities Management

Details
Audit Trail
Pending Review
Pending Approval
Approved
CategoryPolicy
Current versionv1
Effective date30/09/2025
Next review due30/09/2026
Review frequencyAnnually
DepartmentFacilities Management
SiteKingsway HQ
Document ownerSarah Mitchell
Example data

02 / 07

Risk Assessments

Assessments that stay current, and actually cover you

Standard, CoSHH, DSE and New & Expectant Mother assessments — with AI-suggested hazards to get you started, configurable matrices, and review dates that chase themselves so nothing quietly expires on your watch.

  • AI suggests likely hazards and controls from your activity description
  • Configurable matrices from 3×3 to 5×5 with residual risk calculated
  • Set review dates with automated reminders so nothing goes overdue
Explore Risk Assessments

Risk Assessment Details

General Facilities Maintenance ActivitiesRA-0002Pending ApprovalMEDIUM

Standard · Sarah Mitchell · Facilities Management

Details
Verification 1
Action Plan 3
Audit Trail
Pending Review
Pending Approval
Approved

OVERALL RISK SCORE

5 — Medium · DRS

MEDIUM
Assessment typeStandard
Assessment date25/11/2025
Review frequencyAnnually
Next review due25/11/2026
DepartmentFacilities Management
AssessorSarah Mitchell
SiteKingsway HQ
Example data

03 / 07

Incidents

Catch every incident, from the floor to closed

Put a QR code on the wall and anyone can report an incident or near miss in under a minute — no login, no app. It lands in your register, routes to the right person, and you track it to closed.

  • Report from web or a public QR code — anonymously, with no account required
  • Structured investigation with RIDDOR classification
  • Corrective actions with their own approval workflow, tracked to closure
Explore Incidents

Incident Details

Cut FingerINC-28072026-058ClosedLow

Incident - 08/07/2026 - Studio 3 Corridor

Details
Investigation
Actions 0
Evidence 0
Audit Trail
Under Investigation
Closed
Incident date08/07/2026
TypeIncident
SeverityLow
LocationKingsway HQ › Studio 3 Corridor
DepartmentIT & Infrastructure
Reported bySarah Mitchell
Injury typeCut finger
Work activityWalking
Example data

04 / 07

Contractor Management

Stop chasing contractors for paperwork

Give every contractor their own portal to upload insurance, RAMS and qualifications, then let Safetegrity flag anything expiring — so you always know who's cleared to be on site, without the email tennis.

  • Collect insurance, RAMS and qualifications against each contractor
  • Automatic expiry warnings before documents lapse
  • Contractors submit their documents, permits and access requests
Explore Contractor Management

Contractor Details

Volant Services LtdActiveMedium Risk

VRF HVAC · Facilities Management

Details
Documents 4
Permits 0
Access Requests 0
Performance
Audit Trail
Inducted
Active
Service typeVRF HVAC
DepartmentFacilities Management
SitesKingsway HQ
Contract managerSarah Mitchell
Induction date31/08/2023
Contract expiry06/08/2026
Contract statusValid
Contact nameJordan Ellis
Contact phone020 7946 0321
Contact emailcontact@volantservices.co.uk
Example data

05 / 07

Permits & Site Access

Know exactly who's on site — and what they're cleared to do

Issue and approve permits to work — hot works, confined space, electrical, roof access — with lock-off and isolations recorded against each one. Manage visitor and vehicle access requests in the same place, so nobody's on site without sign-off.

  • Six permit types with type-specific checks
  • Lock-off / tag-out isolations recorded against each permit
  • Access requests for personnel and vehicles with a full approval trail
See permits & access

Permit to Work Details

Permit to WorkPTW-25092026-001Approved

Volant Services Ltd · Mechanical Plant Rooms · 25/09/2026

Details
Personnel & Vehicles 2
Audit Trail
Acknowledgements
Pending Approval
Approved
Active
Permit numberPTW-25092026-001
TypePermit to Work
ContractorVolant Services Ltd
SiteKingsway HQ
Work locationMechanical Plant Rooms
Date of request25/09/2026
Client contactSarah Mitchell
Period start26/10/2026 · 08:00
Period end28/10/2026 · 18:00
ApplicantJordan Ellis
Approved bySarah Mitchell
Approval date25/09/2026
Example data

06 / 07

Audits & Inspections

Inspections that run themselves — and prove controls are working

Build recurring inspections from templates — ladders, extinguishers, emergency lighting, PAT — assign them, and Safetegrity schedules every occurrence. Each check verifies a control in your risk assessment, so a failing inspection flags the RA that needs review.

  • Recurring schedules from templates — monthly, quarterly, annual — with auto-generated occurrences
  • Each check verifies a risk assessment control, so failures surface the RA to review
  • Due-today, overdue and missed metrics at a glance, across every site
Explore Audits & Inspections

Inspection Details

Ladder InspectionsINS-0002Active

Ladder Condition Check · v1 · Monthly on the 9th

Details
Tasks
Schedule
Actions
History
Pending
Active
TemplateLadder Condition Check · v1
Inspection typeLadder
PlacementKingsway HQ › EPB, Unit 5, Unit 4
Assigned toSarah Mitchell, Jordan Ellis
ScheduleMonthly on the 9th
Next due09/10/2026
Assets4 assets — one occurrence each per due date
Example data

07 / 07

Reporting & Analytics

Walk into any audit ready

See your compliance score and the state of every module at a glance, export a board-ready PDF, and schedule the summary to land in the right inboxes — so an audit or a board meeting is never a scramble.

  • Charts across every module, plus an organisation-wide compliance score
  • Schedule weekly or monthly report emails to your team
  • Export any report to PDF or CSV
Explore Reporting & Analytics

Reports

Kingsway Facilities

Summary
Risk Assessments
Documents
Incidents
Inspections
Contractors

Summary report

10

TOTAL RAs

14

OPEN INCIDENTS

0

DOCS EXPIRING 30D

0

ACTIVE CONTRACTORS

1

PENDING APPROVALS

4

Compliance trend — Last 12 months

Target 80%
OctNovDecJanFebMarAprMayJunJulAugSep60708090100

As of 29/09/2026, 10:51

Example data
The difference

The permit and contractor control the other SME tools don't have

Most affordable H&S tools stop at documents and risk assessments. The enterprise suites go deeper but hide behind sales calls and consultants. Safetegrity is the honest middle — the depth you need, self-serve, at a published SME price.

Real permits, not templates

Six permit types including a native Hot Works permit and lock-off/tag-out isolations — a proper issue, approve and close workflow, not a form you rebuild each time.

Contractor compliance, with a portal

Track insurance, RAMS and qualifications with expiry alerts, and let contractors upload their own documents to a portal you control.

UK-native, named assessments

CoSHH, DSE and New & Expectant Mother assessment types built in and named — not generic templates you have to adapt.

One published flat price

Clear pricing on the site, no per-head creep, no sales call to find out what it costs. What you see is what you pay.

A product, not a services funnel

No advice-line upsell, no HR or insurance cross-sell. Just the software, built to stand on its own.

Up and running in an afternoon

No consultant, no drawn-out onboarding. Here's how Kingsway got in control.

1

Create your workspace

Sign up and tell us about your sites and your team.

2

Bring your team in

Departments, roles and permissions, ready to go.

3

Take control

A guided checklist walks you from set-up to compliant.

Built to be trusted

Serious about safety, serious about your data

Enterprise-grade foundations and honest, UK-first compliance — without the enterprise price tag.

Secure by design

Built on an independently audited ISO 27001 & SOC 2 Type II platform, with full audit trails and role-based access.

See our security

GDPR-compliant, UK-first

A UK data controller with a Data Processing Agreement available on request, built around UK health & safety practice.

Built by practitioners

Created by people who've lived UK health & safety compliance — not an enterprise software vendor.

Read our story

Pricing

Simple, transparent pricing. All prices exclude VAT.

Essentials

For teams professionalising safety management

£199/month

Includes 5 full users. Billed annually.

  • Incident reporting via QR code or web (up to 5 forms, 1 pipeline)
  • Risk assessments with configurable matrices and version history
  • Document management with version control and read & understood (up to 50 active)
  • Action tracking linked to events with due dates and assignments
  • Sites, assets & contacts registers with cross-module linking
  • Reports with charts and a compliance score
  • Branded PDF and CSV exports
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Most popular

Professional

For regulated organisations needing full EHS compliance

£399/month

Includes 5 full users. Billed annually.

  • Everything in Essentials, plus
  • Unlimited configuration for forms, templates & custom fields, plus up to 15 pipelines
  • Contractor management — vet, induct, and track with permits to work
  • AI document assistant with smart drafting & review scheduling (up to 500 active)
  • Reports and charts with a compliance score
  • Scheduled report emails to any distribution list
  • Branded PDF exports
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Enterprise

For large multi-site organisations

Custom

Contact us. Sized to your organisation.

  • Everything in Professional, plus
  • Custom capacity sized to your organisation
  • Reports and charts across every module
  • Compliance score across every module
  • Single sign-on with Google and Microsoft
  • Dedicated onboarding and priority support
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